The Feed Mill Operations Administrator is the control and information backbone of BPUL’s Katega Feed Mill. Reporting to the Feed Mill Operations Manager, the role is accountable for the accuracy, completeness and integrity of every administrative, financial and compliance record generated by the mill — production returns, dispatch documentation, stock reconciliation, traceability records, payroll, procurement and statutory files. The role ensures that what was bought, what was milled, what was bagged and what left the gate reconcile to one another, and that any difference is identified, explained and acted upon. The role also carries direct line responsibility for the dispatch function through the Dispatch Supervisor, making it accountable for the reliability of feed supply to BPUL’s farms. By maintaining reliable records, disciplined cost tracking and audit-ready compliance documentation, the role enables the Operations Manager to make decisions on evidence rather than estimate, and gives the business confidence that the mill’s reported performance is real.
Key position responsibilities
- Maintain complete and accurate records of all raw material receipts, production output by batch and product, finished goods movements, and dispatches from the mill.
- Reconcile weighbridge data daily against goods-received notes, supplier delivery documents, production returns and dispatch documentation, investigating and documenting every variance outside tolerance.
- Verify that weighbridge calibration and verification certificates remain current at all times, retain calibration records in an auditable form, and escalate any expired or suspect calibration immediately.
- Maintain the daily production return and ensure it is signed, reconciled against batching and bagging records, and filed within 24 hours of each shift, including night shift operations.
- Establish and enforce document control standards across the mill, including sequential numbering, authorised signatories, no unexplained cancellations, and secure retention of all source documents.
- Perform and report a monthly mass balance reconciling total raw material and packaging received against total finished goods dispatched plus closing stock, with adjustment for recorded process and moisture loss.
- Distinguish clearly between explained loss and unexplained loss, and report the two separately.
- Track and report total shrinkage across raw material and finished goods storage, with a target of no more than 3% overall.
Qualifications, skills & experience
- A Bachelor’s Degree in Business Administration, Accounting, Finance, Supply Chain Management, Industrial Management or a related field from a recognized University.
- ERP system competency — practical working experience with an integrated inventory, production and finance platform is essential.
- Advanced Microsoft Excel — pivot tables, lookups, reconciliation modelling and variance reporting — is mandatory.
- Inventory control and stock reconciliation training, including cycle counting and variance investigation methodology.
- Feed or food safety awareness training — HACCP principles, traceability and recall procedures as applied to feed manufacturing.
- Ugandan employment law and payroll compliance training — including NSSF, PAYE and casual labour engagement requirements.
- Weights and measures / legal metrology awareness for pre-packaged goods.
- Occupational health and safety awareness appropriate to a milling environment.