Organization Background
Feminature Uganda is an eco-feminist, women-led non-governmental organization (NGO) dedicated to empowering women, youth, and marginalized communities in Uganda through transformative programming in the humanitarian, peacebuilding, and development sectors since 2019. Our goal is to create sustainable, inclusive, and equitable communities that are resilient to crises, foster peace, and thrive in development. Operating at the nexus of these three critical domains, Feminature Uganda leverages an integrated approach to address complex social inequality challenges while aligning our interventions with the Sustainable Development Goals (SDGs) and Uganda’s national development priorities.
Vision:
An Empowered, Civically Active, Poverty-Free, Resilient &Sustainable Society of Women & Youth.
Mission:
To promote the Achievement of Gender Equality by Promoting Leadership and Voice for Active Citizenry, Influencing Policy and the Holistic Growth and Transformation of Women and Youth to Live Lives free from Poverty and Violence in a Safe and Sustainable Environment.
Position Summary
The Procurement Assistant is responsible for managing the organization’s purchasing and supply chain activities to ensure timely, cost-effective, and compliant acquisition of goods and services. This role involves planning procurement needs, sourcing suppliers, negotiating contracts, managing stores, and maintaining transparent records in line with organizational policies and donor regulations. The officer works closely with finance, operations, and program teams to guarantee that procurement supports project goals and delivers value for money.
Specific Responsibilities
• Procurement Strategy and Planning: Develop and implement procurement strategies that align with organizational goals, optimize sourcing, and improve supplier selection processes.
• Supplier Management: Identify potential suppliers, conduct evaluations, negotiate contracts, and maintain strong vendor relationships to ensure timely delivery and adherence to quality standards.
• Purchasing and Order Management: Prepare purchase orders, monitor inventory levels, forecast demand, and ensure adequate stock while minimizing carrying costs.
• Collaboration and Coordination: Work closely with internal departments such as management/HR, finance, and operations to align procurement activities with Feminature/ project needs.
• Market Research and Analysis: Stay informed about market trends, pricing, and regulatory requirements to make informed purchasing decisions.
• Compliance and Record-Keeping: Maintain accurate records of procurement transactions, contracts, and supplier/vendor information, ensuring adherence to Feminature policies and legal regulations.
• Cost Optimization: Identify opportunities for cost savings and process improvements within the procurement function.
• Manage vendor relationships and monitor supplier performance to ensure compliance with contractual agreements and quality standards.
• Monitor inventory levels and forecast demand to ensure adequate stock levels while minimizing carrying costs.
• Adhere to Feminature Procurement policies, financial policies, Safeguarding policies and procedures, Protection from Sexual Harassment, Exploitation and Abuse and Child Abuse, the anti-discrimination and harassment policy, the code of conduct and the organizations values are always adhered to.
Relationship and collaboration
The Procurement Volunteer will work as a process-oriented support person at Feminature to achieve its goals and objectives. S/he needs to thrive on collaboration because procurement is not a siloed function. It touches finance, programs, logistics, and external suppliers. As a result of this, it will therefore be essential for S/he to develop a good relationship with the Finance team, Programs, management/HR, and external teams, especially suppliers and Donors. Teamwork is therefore a key element of this position.
Our values and commitments to safeguarding:
Feminature is an equal opportunity and affirmative action employer, meaning we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected veteran status, or any other characteristic protected under Ugandan law.
Feminature is committed to preventing any type of abuse, exploitation, harassment, and fraud in our work environments and programs, including sexual abuse, exploitation, harassment and fraud. Feminature takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. Feminature will consider for employment all qualified applicants, in a manner consistent with the requirements of applicable state and local laws.
Job and Person Specification (requirements)
● Bachelor’s degree in procurement, logistics and Supply Chain Management, or related field.
● Strong negotiation, relationship and contract management skills.
● Proficiency in procurement software and Microsoft Office Suite.
● Analytical thinking and problem-solving skills.
● Excellent teamwork, networking, communication, and collaboration skills with a wide range of actors.
● Ability to network, build relationships, and establish collaboration with different partners, agencies, local and international networks.
● Strong interpersonal, communication, and facilitation skills.
Competencies
● Excellence: Sets high standards of performance for self and/or others, completes assignments, ensures interactions and transactions are ethical and convey integrity.
● Integrity: Maintains social, ethical, and organizational norms, firmly adheres to codes of conduct and ethical principles inherent to Feminature.
● Communicating with Impact: Diplomatically, logically, and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient/audience and helps them understand and retain the message.
● Facilitating Change: Supports and manages the change process by developing a culture affirmative of change, encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities, critically analyzing evolving and fluid situations, facilitating the implementation and acceptance of change within the workplace, actively engaging with resistance to change.
● Strengthening Partnership: Identifying and utilizing opportunities within and outside of the organization to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve Feminature objectives.
● Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.
● Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.
● Diversity; Promoting, valuing, respecting and fully benefiting from each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity.
● Adaptability; Expected to adjust well to the country, Feminature operating environment, and work with the team to function effectively and efficiently
● Coaching; Ability to demonstrate to enhance skills and capacity of staff working in the field and office for them to continue to serve Feminature and in future program activities.